NOTICE TO PROPOSERS

PCB26-22 RFQ PACKAGE       ADDENDUM NO. 1

The City of Panama City Beach (“the City”), under the provisions of Section 287.055, Florida Statutes (the Consultant’s Competitive Negotiation Act), hereby gives notice that a Request for Statements of Qualifications for professional environmental compliance and remediation services is invited from qualified firms to provide continuing services for various City department needs on an as-needed basis.

A non-mandatory Pre-Proposal meeting will be held December 1, at 1:00PM CDT, in the Panama City Beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413. Virtual attendance of this meeting is available.  Interested parties must contact the Purchasing Manager at least 24 hours in advance to request virtual meeting access. 

Statements of Qualifications (SOQ) will be received by the Purchasing Manager located at 17007 Panama City Beach Parkway, Panama City Beach, FL 32413 until 10:15 AM CDT on December 18, 2025. Paper and electronic submittals will be publicly opened, and receipt acknowledged immediately thereafter. The qualifications and other information should be submitted in strict compliance with the directives provided in the RFQ.  The City is under no obligation, either express or implied, to reimburse responding firms for any expenses associated with preparation and submittal of the Statement of Qualifications in response to this request.

Submittal Documents may be downloaded online at www.demandstar.com or at the City’s website at https://www.pcbfl.gov/about-us/ads-bids-and-rfq-postings starting on November 19, 2025.

• Electronic Bids will only be accepted when submitted through DemandStar’s bid portal. Emailed submissions will not be accepted.
• Alternatively, one original, along with a USB flash drive and eight (8) printed copies are to be delivered to the City Hall Office at the address below. Any sealed bid submitted on paper must identify and clearly mark the bid # PCB26-22 RFQ PROFESSIONAL ENVIRONMENTAL COMPLIANCE AND REMEDIATION SERVICES on the package. Receipt of a bid by any Panama City Beach Office, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The City Hall’s time stamp shall be conclusive as to the timeliness of receipt.

All paper submittals shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, FL 32413
 

The City reserves the right to accept or reject any or all Submittals (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities, to obtain new Submittals, or to postpone the opening of Submittals, or if unable to negotiate a satisfactory contract, to terminate all negotiations under the RFQ and proceed by whatever means it may elect.  Embedded links within proposals are not permitted.

The City’s Standard Terms and Conditions are included with this solicitation and provisions applicable to the bidding process and selection to apply to this solicitation. However, a satisfactory agreement will be negotiated with the winning Firm(s) after ranking and recommendation to the City Council and therefore any provisions regarding the substantive performance and/or contract terms are subject to future negotiation between the City and winning Firm(s).

The City shall enter into a Professional Services Agreement deemed to be in the best interest of the City.  Each SOQ shall be valid for a period of ninety (90) days after opening.  The City shall retain all SOQs and may use any ideas in an SOQ regardless of whether that Firm is selected.

PROPOSERS must submit all questions, if any, in writing at least ten (10) business days prior to the opening date.  If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the proposer to determine if any addenda have been issued.  The final due date for questions will be 12:00PM CDT (NOON) on December 10, 2025.

All questions regarding the solicitation documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this solicitation or the meaning or interpretation of these specifications shall be grounds for disqualification.