INVITATION TO BID

PCB26-13 ITB WATER & SEWER SYSTEM SUPPLIES

PCB26-13 BID DOCUMENT        DETAILED BID PROPOSAL SPREADSHEET        ADDENDUM NO 1      EXCEL - BID PROPOSAL SPREADSHEET       ADDENDUM NO 2       AWARD

The City of Panama City Beach is requesting sealed Bids from vendors to supply water and sewer system supplies for the Utilities Department. The equipment used shall be new, of current manufacture, and must meet all referenced standards in effect at the time of delivery. Any items appearing in the manufacturer’s regular published specifications furnished by the bidder are assumed to be included in the Bid Proposal.  Deviations from these specifications which do not impair comparative functional equivalency will be accepted for review.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

A non-mandatory Pre-Bid meeting will be held October 16, 2025, at 10:00AM CDT, in the Panama City Beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413). Virtual attendance of this meeting is available for the event.  Interested parties must contact the Purchasing Manager at least 24 hours in advance to request virtual meeting access. 

All Bids must be received no later than November 10, 2025, at 10:30 AM CDT at which time all Bids will be publicly opened and read. 

Bid Documents may be downloaded online at www.demandstar.com  and on the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list  starting on October 10, 2025.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one copy along with a CD or flash drive may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB26-13 ITB WATER & SEWER SYSTEM SUPPLIES on the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413
 

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.  All bids shall be firm (including equipment and labor) and fixed for a period of 90 days after opening.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date.  If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be 12:00PM CDT on November 3, 2025.

Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.