INVITATION TO BID

PCB26-01 ITB GRIT, RAGS & DEBRIS HAULING & DISPOSAL SERVICES

PCB26-01 BID PACKAGE           ADDENDUM NO. 1        ADDENDUM NO. 2        ADDENDUM NO. 3        AWARD DOCUMENT

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified contractors to provide hauling and disposal services for the solids generated at the Panama City Beach Wastewater Treatment Facility. The Contractor shall provide all materials, equipment and labor to complete the required services.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

A non-mandatory Pre-Bid meeting will be held July 23, 2025, at 10:30AM CDT, in the Panama City Beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413). A site visit to the Wastewater Treatment Facility will immediately follow. Virtual attendance of this meeting is not available. 

All Bids must be received no later than August 11, 2025, at 10:30AM CDT at which time all Bids will be publicly opened and read.

Bid documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/ads-bids-and-rfq-postings starting on July 17, 2025.

• Electronic Bids will only be accepted when submitted through DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB26-01 GRIT, RAGS & DEBRIS HAULING & DISPOSAL SERVICES on the package. Bidder’s name and return address should be clearly identified on the outside of the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation.The City will not be responsible for mail delays, late or incorrect deliveries. The time/date stamp in the City Hall or on DemandStar will be the official authority for determining late Bids.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida 32413
 

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.

BIDDERS must submit all questions, if any, in writing prior to 1:00PM NOON CDT on August 8, 2025.  If necessary, questions will be answered by ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the bidder to determine if any addenda have been issued. 

All questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.