INVITATION TO BID

PCB25-25 ITB CRA LANDSCAPING MAINTENANCE SERVICES

PCB25-25 CRA LANDSCAPING BID PACKAGE        Click on each location for Landscaping Plans -      South Thomas & Front Beach Road      Front Beach Rd. Seg. 2      Churchwell Drive

R. Jackson Blvd.      Powell Adams Road      Long Beach Pond      Churchwell Drive Pond      R. Jackson Blvd. Pond      Addendum No. 1       Addendum No. 2       Addendum No. 3

AWARD DOCUMENT

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified contractors to provide landscaping maintenance services for areas of the Community Redevelopment Agency, referred to as the CRA. There are approximately nine (9) sections: South Thomas Drive, Front Beach Road Segments One (1) and Two (2), Churchwell Drive, Richard Jackson Blvd., Powell Adams Road, Front Beach Road Long Beach Pond, Churchwell Drive Pond, and Richard Jackson Blvd’s Ponds.  The segments consist of, but not limited to, rights of way, medians, parking lots, and stormwater ponds.  The Contractor shall provide all materials, equipment and labor to complete the required services.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

A mandatory Pre-Bid meeting will be held April 3^rd, 2025 at 1:00PM CDT 9:00AM CDT, in the Panama City Beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413). Virtual attendance for this meeting is not available. 

All Bids must be received no later than April 17^th, 2025, at 9:00AM CDT at which time all Bids will be publicly opened and read.

Bid documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/ads-bids-and-rfq-postings starting on March 27th, 2025.

• Electronic Bids will only be accepted when submitted through DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid# PCB25-25 CRA LANDSCAPING MAINTENANCE SERVICES on the package. Bidder’s name and return address should be clearly identified on the outside of the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The City will not be responsible for mail delays, late or incorrect deliveries. The time/date stamp in the City Hall or on DemandStar will be the official authority for determining late Bids.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413
 

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.

BIDDERS must submit all questions, if any, in writing prior to 12PM NOON CDT on April 10^th, 2025.  If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the bidder to determine if any addenda have been issued. 

Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.